United Professionals has taken the work out of one of the most labor intensive systems in running a professional martial arts school. In order to provide "Superb Student Service" it is necessary to carefully communicate with your students and prospects.

In this section of our Systems Manual we have posted some of the most important letters and written correspondence you will need. You will find letters to help you get into the school system, welcome letter, attendance letters, missed sign-up follow-up letter, graduation presentation, late payment notices, intent to promote forms, renewal and upgrade letters.

We add to this list often. If you are looking for something special not posted please let us know. All files are zipped WORD documents so that you can edit as needed for your school.

	National Self-Defense Awareness Month Press Release written to advertise your self-defens workshops.
	New Year Reactivation Letter for students that quit in the last year.
	Back to School for Good Grades Letter to Parents
	New Student Application Form
	Student Reactivation Letter
	Student Progress Graduation Results Checklist
	Student Progress Checklist Worksheets
	VIP Parents - Letter to Parents - Can also be included in your new student folder.
	Updated! Oops! Did We Goof? - Letter to send to prospects
	Graduation Letter - Send to students that will be getting trophies
	Summer Intent to Promote - Kids are getting are getting out of school soon so it’s important to distribute the Intent To Promote for June’s graduation early. I have made a modification to June’s Intent to Promote to include a section in which students can give a friend a free VIP pass for Summer.  Please add your school name, address and e-mail address before handing out to students.
	Inquiry Call Slip - This is a great way to train your front end people as well as to help track statistics
	Ya Gotta Be Here! - Communicating your systems to your students and parents
	BUDDY Night Letter - Invitation to the Mass Intro

	Back to School for GOOD GRADES - Student letter that can also be used as a Marketing Campaign - Simply include a SPECIAL OFFER with it!		New Student Thank You Letter
	Educate Parents and Your Community on WHAT YOU DO!		New Student First Class Reminder
	Parent Protocol		Memo for Graduating
	Memo for Black Belt Test		Welcome Letter
	Perfect Attendance		Holiday Upgrade
	Rate Increase		M.I.A. Letters
	School Thank You Letter		Renewal/Upgrade Letters
	Re-Activate Ex-Students 2		Birthday Letters
	Mission Statement		Intent To Promote
	Re-Activate Ex-Students		H.I.T. Promotion
	Upgrade Programs Letter		Commonly Asked Questions
	Missed Enrollment Follow-UP		Letter to Teachers
	Graduation Celebration		Service Survey
	Service Survey		Intent to Promote for Children
	Be A Star For A Day		Oops! Did We Goof?
	Late Notices